Parish of the Minster Church of St George, Doncaster
Statement of Aims
Our aims are:
• To help young people in their Christian discipleship through a programme of learning and thereby to deepen their Christian faith
• To enable young people to experience the love of God
• To encourage a strong Christian fellowship
• Help young people realise their full potential physically, mentally, emotionally and spiritually
• To encourage young people to take a full part in the Church’s life and worship
• To provide a safe meeting place for young people
• To encourage young people to become responsible adults
• To provide indoor and outdoor leisure activities for young people
• To promote equality of opportunity for all
This document covers the work of this parish with children and young people, in its services and in the groups meeting throughout the week.
Currently these groups are:
The Choristers See Appendices 1, 2, 3
Any child involved in Bell Ringing training and practice
The Sunday School
This policy also covers any work undertaken outside of the church buildings carried out under the auspices of the P.C.C.
This P.C.C. adopts the policy statement of the Diocese and will display it prominently in all church premises. The P.C.C. expects all church workers to follow its Safeguarding Children Policy and Guidelines and will display them in a prominent place.
Application of the Policy
All new workers, whether paid or voluntary, working for church-based organisations, will be informed of the policy by the Vicar, the Safeguarding Children representative or the group leader. All children’s workers will be expected to accept the policy and guidelines and work according to their requirements.
All new members of the P.C.C. will be required to accept the policy and guidelines. The Standing Committee will oversee the policy and guidelines, and they will be placed on the Agenda of the P.C.C. at least annually for review.
The P.C.C. will appoint a Safeguarding Children Representative and will inform the diocesan office of their details.
Any organisation booking the use of church premises will be informed of the need to observe the Policy via a statement on the Booking Form. They should be expected to confirm they have a Safeguarding Children policy and appropriate insurance. Individuals booking church premises for private functions will have the policy drawn to their attention and accept their responsibility for protecting children at that function.
The P.C.C. will follow the recruitment process included in the Safeguarding Children Policy. References, the Confidential Declaration and a DBS disclosure via the Diocesan system will be obtained. Appointment to any post, paid or voluntary, will not be made until these processes are complete. All appointments will be made on a conditional basis until the completion of a satisfactory probationary period. All those working with children and young people will follow the good practice guidelines in the Diocesan Safeguarding Children Policy and Guidelines.
Registration and Parental Consent
All groups will keep a register of those attending each session. Parental consent forms, including emergency contact details, must be completed for all participants, and must be available to group leaders whenever the group meets. This applies to all groups, whether meeting on church premises or elsewhere.
Parental consent to photographs and videos must be obtained, using the consent form and principles in the diocesan guidelines.
The P.C.C. will ensure that there is adequate insurance cover for all activities involving children and young people.
Fire Regulations and Security
All group leaders will be aware of fire regulations and the positions of fire extinguishers. They will be vigilant as to the presence of anyone on the premises during the meetings of the groups. They should know who to contact in an emergency relating to the building.
Food and Hygiene
If any group is involved in the preparation or selling of food, at least one leader should have completed the food hygiene and food safety course to ensure good practice is followed.
First Aid and Accidents
Each group should have at least one adult present who has attended a basic course on first aid. There should be a properly stocked first aid kit accessible to each group. In the event of any accident, an incident and accident report form should be completed. This should be kept securely in a marked file. Parents should also be informed of any accident.
Providing an Independent Person
Children and young people should have the opportunity to raise any concerns about any health and safety or safeguarding matters. A notice will be placed on the noticeboard and/or entrance to church and to all church premises with the name of the parish Safeguarding Children Representative/Officer, Childline telephone number and of any other independent person the parish appoints to afford this opportunity.
If an allegation is received concerning the behaviour of an adult, the diocesan Allegations Policy (a copy of which can be found in the Safeguarding Children Policy) will be followed.
Concerns About or Reported by a Child
This parish will follow the Diocesan Guidelines and report the concern to the Diocesan Safeguarding Adviser, or to the appropriate Archdeacon. In an emergency or if the child is at immediate risk the appropriate statutory agencies will be informed. All such concerns or incidents should be recorded and kept in a confidential place.
All children and young people’s workers will meet to review their work on at least an annual basis. This should include a review of safeguarding issues and health and safety issues relating to each group. Notification of this meeting should be reported to the P.C.C. The parish Safeguarding Children Representative/Officer will review the parish policy annually and report to the P.C.C., who will record this review in their minutes. The P.C.C. will inform the Archdeacon via the visitation that this has been done. A copy of the current Parish Safeguarding Policy should be sent to the Archdeacon for inclusion in the parish file. A further copy should be sent if there are substantial amendments.
Group leaders will be encouraged to attend the Safeguarding training provided by the Diocese. The parish will consider its training needs at the time it reviews the Safeguarding Policy. If specific needs are identified the parish will consult with the Diocesan Safeguarding Adviser to arrange a training event for the parish or group of parishes in the Deanery.
Use of Social Media
All those using social media, text messaging and e-mail to communicate with children and young people must follow the diocesan guidelines.
Reviewed by PCC 25 September 2018
Groups of Children and Young People- The Choristers
1 Practice Sessions/ Service Attendance
1 There will be at least two leaders, who have current DBS certificates, present at each session. Records will be kept for each session showing the date and time; signatures of two DBS leaders. Records will be monitored by the Standing and Finance Committee at the end of each term.
2 The leaders will arrive 15 minutes before the beginning of each session.
3 The Director of Music will send texts to the parents/guardians of all choristers before each practice or service with information.
4 A Choir Chaperone will be present at the door at the end of each session to make sure that choristers are collected by parents or guardians. No parents should enter the Choir Vestry whilst choristers are changing.
5 Some Choir Chaperones will have DBS clearance (regulated activity) to accompany a chorister to SGH (where there are toilet facilities) if required.
Choir Chaperones (regulated activity): Alison West, Brenda Heeley, Sarah Renton.
Choir Chaperone: Samantha Green, Tracy Sics, Amanda White
6 When choristers remain on the premises during Sunday they will be supervised at all times by two leaders with DBS clearance. Choristers need signed, written permission from parents/guardians to go into the town centre.
2 Annual Requirements
1 There will be a meeting with parents/guardians of choristers annually (or more frequently as required) to discuss safeguarding. The outcomes of this meeting will be reported to the PCC.
2 The form for ‘Consent to Use Images’ will be circulated for completion and return to chorister parents/guardians annually. This is in line with the principles in the diocesan guidelines.
3 General Requirements
1 The Director of Music will keep a register of children attending sessions with name, address and two contact telephone numbers. This will be completed at the beginning of each session. A hardback book will be provided, which will be kept in a locked filing cabinet in the Choir Vestry.
2 The Director of Music will keep an up to date record of all chorister personal details, including medical needs or disability. This will be stored in the locked filing cabinet in the main office in St George House.
3 First Aid resources will be available in the choir vestry and in the kitchen in SGH.
4 Any accidents will be recorded in the Accident Book located in a clearly labelled file in the main office in SGH.
4 Off Site Visits
1 All off site visits will need approval by the PCC in order to fulfil insurance requirements. A request form will be presented to the PCC prior to the date of the visit.
2 The Director of Music will have an emergency contact form for each child taking part in a visit off site in case of emergency.
Doncaster Minster PCC 25 September 2018
Children and Young People- Individual Practice Sessions
1 Individual Practice Sessions Organ Scholar
1 The Minster will be available for organ practice as arranged by the Director of Music .
2 The Organ Scholar must be accompanied by his/her chaperone at all times whilst in the Minster.
3 A record of practices will be kept, signed by the chaperone, and stored with the choir register.
2 Individual Practice Sessions Piano/Voice
1 Students will be accompanied by a parent chaperone at all times.
2 A record of sessions will be kept, signed by the chaperone.
Doncaster Minster PCC 25 September 2018
Groups of Young People-Individual Practice Sessions (Special Arrangements)
This is a statement of the special arrangement for the Organ Scholar commencing June 2018.
In order for the Organ Scholar to practice in the Minster without supervision the following will be required:
1 Written Parental Permission signed and dated and stored securely.
2 A copy of the risk assessment of the Minster to be given to the Organ Scholar and parents/guardians.
3 A written agreement between the Organ Scholar and the Minster. (see below-2 copies, one for the Organ Scholar, the other to be stored securely)).
4 A record of practices signed by the Organ Scholar and stored with the Choir Register.
Agreement between the Organ Scholar and Doncaster Minster
I…………………………………………..(full name) agree to read and abide by the risk assessment provided by Doncaster Minster and to keep a record of practices (dates and times) which will be kept with the choir register.
SIGNED…………………………………………………………(the Organ Scholar)
SIGNED…………………………………………………………(Director of Music)
SIGNED………………………………………………………..(Chair of the PCC)
PCC 25 September 2018